Academic Program Onboarding Requirements

Once a clinical experience has been approved, the school must submit a preliminary roster to the appropriate Allina Health Academic Coordinators to initiate the student or onsite faculty onboarding process.

  1. Send roster to Allina Health Academic Coordinator 4+ weeks prior to clinical start
    • Allina Health Roster
    • Allina Health Roster Tip Sheet
    • Allina Health Academics Coordinator List
  2. Send communication to Allina Health Clinical Student and/or Onsite Faculty providing required onboarding items to complete
  3. Complete Onboarding Items:
    1. Background Study: Allina Health requires the Minnesota or Wisconsin DHS (based on clinical location(s)) for all clinical students.
      • The school must open an account with the MN DHS in order to request background studies for clinical students
      • Background Study
    2. Immunizations: All Students and Onsite Faculty, including Allina Health employees, must meet the Allina Health student requirements for immunizations:
      • Allina Health Infection Control Policy-Appendix G 
    3. Review and ComplyAllina Pandemic- COVID-19-Precaution-Requirements
    4. Confirm Clinical Students and Onsite Faculty have completed all required onboarding steps:
      1. Completed TCCP Student Passport Profile
      2. Received "Welcome to Allina" email with IDs and Link to Learning Management System to complete assigned eLearns - this is sent 3 weeks from clinical start date
      3. Provided A# to School
      4. Reviewed and completed required steps in Allina Student and Onsite Faculty COVID-19-Precaution-Requirements
        • Submission of Respirator Questionnaire to Employee Occupational Health-
      5. Faculty only:
        • Review Faculty Responsibilities
  4. Send final roster attestation to Allina Health Academic Coordinator attesting that all required onboarding items are complete a minimum of 2 weeks prior to clinical start
    • For nursing and respiratory therapy students needing cabinet access: submission of final roster to ADC/Omnicell Pharmacy contacts
    • For site-specific parking and badges (refer to site specific documents below) submission of final roster to site contacts
    • Site Safety leads: See Allina Pandemic- COVID-19-Precaution-Requirements: submission of final roster to Site Safety Lead

Review Additional Resources:

  • Site Specific Documents:
    • Abbott Northwestern Hospital/ WestHealth
    • District One Hospital
    • Home Care Services
    • Owatonna Hospital
    • St. Francis Regional Medical Center
    • United Hospital
  • Electronic Medical Record (Excellian)
    • Site leaders will determine whether access is needed for this rotation. Access to Excellian is requested prior to the clinical start
    • Excellian Documentation Guidelines document
    • Student Excellian Login Reference Guide : Only for students with another job role at Allina. Employees who are students will document through separate student access
    • Issues with access – Call IS Service Desk 612-262-1900