Clinical Student and Onsite Faculty Onboarding Requirements

Once a clinical experience has been approved, the school must submit a preliminary roster to the appropriate Allina Health Academics Coordinator to initiate the student or onsite faculty onboarding process. This is required 4+ weeks from the clinical start. This roster will initiate the required next steps:

*This process must be followed in full, including Allina Health Employees as Students and returning clinical students. Please refer to your program with any questions.

1. You will receive a "Welcome to Student Passport" email from The Clinical Coordination Partnership, TCCP, requesting you to create a student passport profile (SPS).
   • This profile must be completed in full (Address, DOB, Phone #, Full SSN, etc.). Incompletion will cause a delay or termination of your clinical experience.
   • Monitor spam/junk folders
   • If you already have a student passport profile created for Allina Health, you will not receive this email please login to TCCP and review your information is current
2. Following step 1 completion, you will receive a  "Welcome to Allina" email that provides your Allina Health IDs, password reset and a link to Allina Health's Learning Management System (LMS).  
   • This email can take up to a week to process following your student passport profile and will not be sent further than 60 days from your clinical start
3. Complete all eLearn modules assigned in LMS. These will be assigned within 24 hours of receiving your welcome email
   • This is mandatory training. Incompletion will cause a delay or termination of your clinical experience.
   • Reference: LMS Tip Sheet
   • Reference: eLearn Required Course by student degree code
4. Review and Comply: Allina Pandemic- COVID-19-Precaution-Requirements 
5. Complete & Submit Respirator Questionnaire to Employee Occupational Health- sniocchealth@allina.com
6. Review Immunizations Requirements Policy Appendix A 
   • Immunization records will need to be sent to your school
     •  Optional Tool - TB Symptom Screening Form. Can use the Allina Health, your school, or your provider form. 
   • Immunizations for Allina Health Employees as Students
   • Exemption Request for COVID Vaccination
     • Exemption Request Instruction
     • Medical Exemption
     • Religious Exemption
7. Review documents below:
   • Badges and Uniforms
   • Cell Phone and Social Media Use
   • Hand Hygiene
   • Site Specific Documents in additional resources
8. Faculty only:
   • Review Faculty Responsibilities
   • Nursing Student Assignment Sheet
9. Provide your A# & confirmation of completion of required onboarding items listed above to your school a minimum of 2+ weeks from clinical start

Review Additional Resources

• Site Specific Documents:
  • Abbott Northwestern Hospital/ WestHealth
    • Faculty Guide for Nursing Clinical Experiences
    • Student Faculty Badging Parking Guide
  • Allina Health Clinics/AHG 
    • Medical Assistant (MA) and LPN Student Handbook
  • Faribault Medical Center
  • Home Care Services
  • Mercy
    • Mercy - Student Fit-Testing Schedule
    • Mercy Campus - Parking Permit Information
    • Mercy Parking Map
  • Owatonna Hospital
  • St. Francis Regional Medical Center
  • United Hospital
  • Unity
    • Unity - Student Fit-Testing Schedule
    • Unity Campus Parking Permit Information
    • Unity Parking Map
• Electronic Medical Record (Excellian)
  • Site leaders will determine whether access is needed for this rotation. Access to Excellian is requested prior to the clinical start
  • Excellian Documentation Guidelines document
  • Student Excellian Login Reference Guide : Only for students with another job role at Allina. Employees who are students will document through separate student access
  • Issues with access – Call IS Service Desk 612-262-1900612-262-1900

• All Clinical Students and Onsite Faculty are invited to download the LiveSafe app to their personal mobile phone. The LiveSafe mobile app, while in use on Android and iOS devices*, allows Allina Health employees, contractors and independent providers to communicate to Security:

  • quickly submit risks
  • report a crime tip
  • chat with Allina Health Security
  • use SafeWalk® to invite up to three of your contacts to virtually accompany you to your destination
  • share your location with Security.
    

Quick links

• Academic Program Onboarding Requirements
• Allina Pandemic COVID 19 Precaution Requirements
• Clinical Students and Onsite Faculty Onboarding Requirements
• eLearn Required Course by student degree code
• Excellian Documentation Guidelines
• Faculty Responsibilities
• Project application form
• Immunizations Requirements Policy Appendix A
• Respirator Questionnaire
• Roster
• Roster tip sheet