Clinical Student and Onsite Faculty Onboarding Requirements

Once a clinical experience has been approved, the school must submit a preliminary roster to the appropriate Allina Health Academics Coordinator to initiate the student or onsite faculty onboarding process. This is required 4+ weeks from the clinical start. This roster will initiate the required next steps:

*This process must be followed in full, including Allina Health Employees as Students and returning clinical students

1. You will receive a "Welcome to Student Passport" email from The Clinical Coordination Partnership, TCCP, requesting you to create a student profile.
   • This profile must be completed in full (Address, DOB, Phone #, Full SSN, etc.) within 5 business days. Incompletion will cause a delay or termination of your clinical experience.
   • Monitor spam/junk folders
   • If you already have a student passport profile created for Allina Health, please login to TCCP and review your information is current
2. 3 weeks from your clinical start you will receive a "Welcome to Allina" email that provides your Allina Health IDs, password reset and a link to Allina Health's Learning Management System (LMS). If you have questions regarding the status of onboarding please contact studentonboarding@allina.com
3. Complete all eLearn modules assigned in LMS
   • This is mandatory training. Incompletion will cause a delay or termination of your clinical experience.
   • Reference: LMS Tip Sheet
   • Reference: eLearn Required Course by student degree code
4. Review and Comply: Allina Pandemic- COVID-19-Precaution-Requirements 
5. Complete & Submit Respirator Questionnaire to Employee Occupational Health- sniocchealth@allina.com
6. Review Allina Health Infection Control Policy-Appendix G
   • Immunization records will need to be sent to your school
   • Immunizations for Allina Health Employees as Students
7. Review documents below:
   • Badges and Uniforms
   • Cell Phone and Social Media Use
   • Hand Hygiene
   • Site Specific Documents in additional resources
8. Faculty only:
   • Review Faculty Responsibilities
   • Nursing Student Assignment Sheet
9. Provide your A# & confirmation of completion of required onboarding items listed above to your school a minimum of 2+ weeks from clinical start

Review Additional Resources

• Site Specific Documents:
  • Abbott Northwestern Hospital/ WestHealth
    • Faculty Guide for Nursing Clinical Experiences
    • Student Faculty Badging Parking Guide
  • District One Hospital
  • Home Care Services 
  • Owatonna Hospital
  • St. Francis Regional Medical Center
  • United Hospital
    • Respirator Fit Testing Schedule for United Hospital
• Electronic Medical Record (Excellian)
  • Site leaders will determine whether access is needed for this rotation. Access to Excellian is requested prior to the clinical start
  • Excellian Documentation Guidelines document
  • Student Excellian Login Reference Guide : Only for students with another job role at Allina. Employees who are students will document through separate student access
  • Issues with access – Call IS Service Desk 612-262-1900

• All Clinical Students and Onsite Faculty are invited to download the LiveSafe app to their personal mobile phone. The LiveSafe mobile app, while in use on Android and iOS devices*, allows Allina Health employees, contractors and independent providers to communicate to Security:

  • quickly submit risks
  • report a crime tip
  • chat with Allina Health Security
  • use SafeWalk® to invite up to three of your contacts to virtually accompany you to your destination
  • share your location with Security.