Academic program onboarding requirements
Once a clinical experience has been approved, the school must submit a preliminary roster to the appropriate Allina Health Academic Coordinators to initiate the student or onsite faculty onboarding process.
*For onboarding inquiries contact the Allina Health Academics Site Coordinator.
- Send Roster to Allina Health Academic Coordinator 6-8 weeks, and no less than 4 weeks prior to the academic experience start date.
- Send communication to Allina Health Clinical Student and/or Onsite Faculty providing required onboarding items to complete
- Complete Onboarding Items: *School to maintain documentation of background study and immunization records and provide a copy within one business day when requested by Allina Health.
- Background Study: Allina Health requires the school to complete the Minnesota or Wisconsin DHS (based on clinical location(s)) for all clinical students.
- The school must open an account with the MN DHS in order to request background studies for clinical students
- Background Study
- Immunizations: All Students and Onsite Faculty, including Allina Health employees, must meet the Allina Health student requirements for immunizations.
- Review and Comply: Allina Pandemic- COVID-19-Precaution-Requirements
- Confirm Clinical Students and Onsite Faculty have completed all required onboarding steps:
- Completed TCCP Student Passport Profile
- Received "Welcome to Allina" email with IDs and Link to Learning Management System to complete assigned eLearns - this is sent 3 weeks from clinical start date
- Provided A# to School
- Reviewed and completed required steps in Allina Pandemic- COVID-19-Precaution-Requirements
- Submission of Respirator Questionnaire to Employee Occupational Health- sniocchealth@allina.com
- Scheduled Fit-Testing per Allina Pandemic- COVID-19-Precaution-Requirements
- Faculty only:
- Send Final Roster Attestation to Allina Health Academic Coordinator attesting that all required onboarding items are complete a minimum 2 weeks from clinical start
- For Nursing & Respiratory Therapy students needing cabinet access: submission of final roster to ADC/Omnicell Pharmacy Contacts
- For Site-Specific Parking & Badges (refer to site specific documents below) submission of final roster to site contacts
- Site Safety Leads: See Allina Pandemic- COVID-19-Precaution-Requirements: submission of final roster to Site Safety Lead
Review Additional Resources
- Site Specific Documents:
- Abbott Northwestern Hospital/ WestHealth
- Allina Health Clinics/AHG
- Faribault Medical Center
- Home Care Services
- Mercy
- Owatonna Hospital
- St. Francis Regional Medical Center
- United Hospital
- Unity
- Electronic Medical Record (Excellian)
- Site leaders will determine whether access is needed for this rotation. Access to Excellian is requested prior to the clinical start
- Excellian Documentation Guidelines document
- Student Excellian Login Reference Guide : Only for students with another job role at Allina. Employees who are students will document through separate student access
- Issues with access – Call IS Service Desk 612-262-1900612-262-1900
Quick links
- Academic Program Onboarding Requirements
- Allina Pandemic COVID 19 Precaution Requirements
- Clinical Students and Onsite Faculty Onboarding Requirements
- eLearn Required Course by student degree code
- Excellian Documentation Guidelines
- Faculty Responsibilities
- Project application form
- Immunizations Requirements Policy Appendix A
- Respirator Questionnaire
- Roster
- Roster tip sheet