Academic program onboarding requirements
Once a clinical experience has been approved, the school must submit a preliminary roster to the appropriate Allina Health Academic Coordinator to initiate the student or onsite faculty onboarding process. The school coordinator must notify the academic coordinator of any student status changes such as an early end date, extended end date, legal name changes, etc.
To view a recorded onboarding training CLICK HERE.
- Send Roster to Allina Health Academic Coordinator 6-8 weeks, and no less than 4 weeks prior to the academic experience start date.
- Send communication to Allina Health Clinical Student and/or Onsite Faculty providing required onboarding items to complete
- Complete Onboarding Items: *School to maintain documentation of background study and immunization records and provide a copy within one business day when requested by Allina Health.
- Background Study: Allina Health requires the school to complete the Minnesota or Wisconsin DHS (based on clinical location(s)) for all clinical students.
- The school must open an account with the MN DHS in order to request background studies for clinical students
- Background Study
- Immunizations: All Students and Onsite Faculty, including Allina Health employees, must meet the Allina Health student requirements for immunizations.
- Review and Comply: Allina Pandemic- COVID-19-Precaution-Requirements
- Confirm Clinical Students and Onsite Faculty have completed all required onboarding steps:
- Completed TCCP Student Passport Profile
- Received "Welcome to Allina" email with IDs and Link to Learning Management System to complete assigned eLearns - this is sent 3 weeks from clinical start date
- Provided A# to School
- Reviewed and completed required steps in Allina Pandemic- COVID-19-Precaution-Requirements
- Submission of Respirator Questionnaire to Employee Occupational Health- sniocchealth@allina.com
- Scheduled Fit-Testing per Allina Pandemic- COVID-19-Precaution-Requirements
- Faculty only:
- Send Final Roster Attestation to Allina Health Academic Coordinator attesting that all required onboarding items are complete a minimum 2 weeks from clinical start
- For Nursing & Respiratory Therapy students needing cabinet access: submission of final roster to ADC/Omnicell Pharmacy Contacts
- For Site-Specific Parking & Badges (refer to site specific documents below) submission of final roster to site contacts
- Site Safety Leads: See Allina Pandemic- COVID-19-Precaution-Requirements: submission of final roster to Site Safety Lead
Review Additional Resources
- Site Specific Documents:
- Abbott Northwestern Hospital/ WestHealth
- Allina Health Clinics/AHG
- Faribault Medical Center
- Home Care Services
- Mercy
- Owatonna Hospital
- St. Francis Regional Medical Center
- United Hospital
- Unity
- Electronic Medical Record (Excellian)
- Site leaders will determine whether access is needed for this rotation. Access to Excellian is requested prior to the clinical start
- Excellian Documentation Guidelines document
- Student Excellian Login Reference Guide : Only for students with another job role at Allina. Employees who are students will document through separate student access
- Issues with access – Call IS Service Desk 612-262-1900612-262-1900
Quick links
- Academic Program Onboarding Requirements
- Allina Health Student and Onsite Faculty COVID 19 Precaution Requirements
- Clinical Students and Onsite Faculty Onboarding Requirements
- eLearn Required Course by student degree code
- Excellian Documentation Guidelines
- Faculty Responsibilities
- Project application form
- Immunizations Requirements Policy Appendix A
- Respirator Questionnaire
- Roster
- Roster tip sheet